| hode Island State Agency that oversees the | | | | W4 or equivalent by mail, fax or |
| collection and reporting of State income | | | | electronically.There is a $20.00 penalty for |
| taxes deducted from payroll checks | | | | a late report and $500 for conspiracy in |
| is:Department of AdministrationDivision of | | | | Rhode Island.The Rhode Island new |
| TaxationOne Capitol HillProvidence, RI | | | | hire-reporting agency can be reached at |
| 02908-5800(401) 222-3911 Island allows you to | | | | 888-870-6461 or on the web at Island does |
| use the Federal W4 Form to calculate state | | | | not allow compulsory direct deposit Rhode |
| income tax withholding.Not all states allow | | | | Island requires the following information on |
| salary reductions made under Section 125 | | | | an employee's pay stub:Gross and Net |
| cafeteria plans or 401(k) to be treated in | | | | Earningsstraight time and overtime payhours |
| the same manner as the IRS code allows.In | | | | worked (nonexempt employees)itemized |
| Rhode Island cafeteria plans are not taxable | | | | deductions (upon request of employee)Rhode |
| for income tax calculation; not taxable for | | | | Island requires that employee be paid weekly; |
| unemployment insurance purposes. 401(k) plan | | | | except salaried employees paid at biweekly, |
| deferrals are not taxable for income taxes; | | | | semimonthly, monthly, or annual rate. Rhode |
| not taxable for unemployment purposes.In | | | | Island requires that the lag time between the |
| Rhode Island supplemental wages are taxed at | | | | end of the pay period and the payment of |
| a 7% flat rate. You must file your Rhode | | | | wages to the employee not exceed nine |
| Island state W-2s by magnetic media if you | | | | days.Rhode Island payroll law requires that |
| are have at least 25 employees and are | | | | involuntarily terminated employees must be |
| required to file your federal W-2s by | | | | paid their final pay by next regular payday; |
| magnetic media.The Rhode Island State | | | | within 24 hours if employer closes down, |
| Unemployment Insurance Agency is:Department | | | | moves, or merges. Voluntarily terminated |
| of Labor and Training115 Pontiac | | | | employees must be paid their final pay by the |
| Ave.Cranston, RI 02920(401) 243-9137 State of | | | | next regular payday. Deceased employee's |
| Rhode Island taxable wage base for | | | | wages of $150 must be paid to the surviving |
| unemployment purposes is wages up to | | | | spouse, adult children, parents, siblings, or |
| $14,000.00. Rhode Island requires Magnetic | | | | person paying funeral expenses (in that |
| media reporting of quarterly wage reporting | | | | order).Escheat laws in Rhode Island require |
| if the employer has at least 200 employees | | | | that unclaimed wages be paid over to the |
| that they are reporting that quarter and if | | | | state after one year.The employer is further |
| at least 20 clients.Unemployment records must | | | | required in Rhode Island to keep a record of |
| be retained in Rhode Island for a minimum | | | | the wages abandoned and turned over to the |
| period of four years.This information | | | | state for a period of 7 years.Rhode Island |
| generally includes: name; social security | | | | payroll law mandates no more than $3.86 may |
| number; dates of hire, rehire and | | | | be used as a tip credit.In Rhode Island the |
| termination; wages by period; payroll pay | | | | payroll laws covering mandatory rest or meal |
| periods and pay dates; date and circumstances | | | | breaks are only that all employees must have |
| of termination.The Rhode Island State Agency | | | | 20-minute meal period after 6 hours, with |
| charged with enforcing the state wage and | | | | some exceptions.Rhode Island statute requires |
| hour laws is:Department of Labor and | | | | that wage and hour records be kept for a |
| TrainingDivision of Labor Standards610 Manton | | | | period of not less than three years.These |
| Ave.Providence, RI 02909(401) 462-8550 | | | | records will normally consist of at least the |
| minimum wage in Rhode Island is $6.75 per | | | | information required under FLSA.The Rhode |
| hour.The general provision in Rhode Island | | | | Island agency charged with enforcing Child |
| concerning paying overtime in a non-FLSA | | | | Support Orders and laws is: Department of |
| covered employer is one and one half times | | | | AdministrationDivision of Taxation-Child |
| regular rate after 40-hour week. Rhode Island | | | | Support Enforcement77 Dorance St.Providence, |
| State new hire reporting requirements are | | | | RI 02903(401) 222-3845 Island has the |
| that every employer must report every new | | | | following provisions for child support |
| hire and rehire.The employer must report the | | | | deductions:When to start Withholding?1 week |
| federally required elements of:Employee's | | | | after service.When to send Payment?Within 7 |
| namehealth insurancewage withholding | | | | days of Payday.When to send Termination |
| addressEmployee's addressEmployee's social | | | | Notice?Within 10 days of termination.Maximum |
| security numberEmployer's nameEmployers | | | | Administrative Fee?$2 per payment.Withholding |
| addressEmployer's Federal Employer | | | | Limits?Federal Rules under CCPA.Please note |
| Identification Number(EIN) This information | | | | that this article is not updated for changes |
| must be reported within 14 days of the hiring | | | | that can and will happen from time to time. |
| or rehiring.The information can be sent as a | | | | |