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Payroll Rhode Island, Unique Aspects of Rhode Island Payroll Law and Practice

hode Island State Agency that oversees theW4 or equivalent by mail, fax or
collection and reporting of State incomeelectronically.There is a $20.00 penalty for
taxes deducted from payroll checksa late report and $500 for conspiracy in
is:Department of AdministrationDivision ofRhode Island.The Rhode Island new
TaxationOne Capitol HillProvidence, RIhire-reporting agency can be reached at
02908-5800(401) 222-3911 Island allows you to888-870-6461 or on the web at Island does
use the Federal W4 Form to calculate statenot allow compulsory direct deposit Rhode
income tax withholding.Not all states allowIsland requires the following information on
salary reductions made under Section 125an employee's pay stub:Gross and Net
cafeteria plans or 401(k) to be treated inEarningsstraight time and overtime payhours
the same manner as the IRS code allows.Inworked (nonexempt employees)itemized
Rhode Island cafeteria plans are not taxabledeductions (upon request of employee)Rhode
for income tax calculation; not taxable forIsland requires that employee be paid weekly;
unemployment insurance purposes. 401(k) planexcept salaried employees paid at biweekly,
deferrals are not taxable for income taxes;semimonthly, monthly, or annual rate. Rhode
not taxable for unemployment purposes.InIsland requires that the lag time between the
Rhode Island supplemental wages are taxed atend of the pay period and the payment of
a 7% flat rate. You must file your Rhodewages to the employee not exceed nine
Island state W-2s by magnetic media if youdays.Rhode Island payroll law requires that
are have at least 25 employees and areinvoluntarily terminated employees must be
required to file your federal W-2s bypaid their final pay by next regular payday;
magnetic media.The Rhode Island Statewithin 24 hours if employer closes down,
Unemployment Insurance Agency is:Departmentmoves, or merges. Voluntarily terminated
of Labor and Training115 Pontiacemployees must be paid their final pay by the
Ave.Cranston, RI 02920(401) 243-9137 State ofnext regular payday. Deceased employee's
Rhode Island taxable wage base forwages of $150 must be paid to the surviving
unemployment purposes is wages up tospouse, adult children, parents, siblings, or
$14,000.00. Rhode Island requires Magneticperson paying funeral expenses (in that
media reporting of quarterly wage reportingorder).Escheat laws in Rhode Island require
if the employer has at least 200 employeesthat unclaimed wages be paid over to the
that they are reporting that quarter and ifstate after one year.The employer is further
at least 20 clients.Unemployment records mustrequired in Rhode Island to keep a record of
be retained in Rhode Island for a minimumthe wages abandoned and turned over to the
period of four years.This informationstate for a period of 7 years.Rhode Island
generally includes: name; social securitypayroll law mandates no more than $3.86 may
number; dates of hire, rehire andbe used as a tip credit.In Rhode Island the
termination; wages by period; payroll paypayroll laws covering mandatory rest or meal
periods and pay dates; date and circumstancesbreaks are only that all employees must have
of termination.The Rhode Island State Agency20-minute meal period after 6 hours, with
charged with enforcing the state wage andsome exceptions.Rhode Island statute requires
hour laws is:Department of Labor andthat wage and hour records be kept for a
TrainingDivision of Labor Standards610 Mantonperiod of not less than three years.These
Ave.Providence, RI 02909(401) 462-8550records will normally consist of at least the
minimum wage in Rhode Island is $6.75 perinformation required under FLSA.The Rhode
hour.The general provision in Rhode IslandIsland agency charged with enforcing Child
concerning paying overtime in a non-FLSASupport Orders and laws is: Department of
covered employer is one and one half timesAdministrationDivision of Taxation-Child
regular rate after 40-hour week. Rhode IslandSupport Enforcement77 Dorance St.Providence,
State new hire reporting requirements areRI 02903(401) 222-3845 Island has the
that every employer must report every newfollowing provisions for child support
hire and rehire.The employer must report thedeductions:When to start Withholding?1 week
federally required elements of:Employee'safter service.When to send Payment?Within 7
namehealth insurancewage withholdingdays of Payday.When to send Termination
addressEmployee's addressEmployee's socialNotice?Within 10 days of termination.Maximum
security numberEmployer's nameEmployersAdministrative Fee?$2 per payment.Withholding
addressEmployer's Federal EmployerLimits?Federal Rules under CCPA.Please note
Identification Number(EIN) This informationthat this article is not updated for changes
must be reported within 14 days of the hiringthat can and will happen from time to time.
or rehiring.The information can be sent as a



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