| hode Island State Agency that oversees the | | | | information can be sent as a W4 or equivalent by |
| collection and reporting of State income taxes | | | | mail, fax or electronically.There is a $20.00 penalty |
| deducted from payroll checks is:Department of | | | | for a late report and $500 for conspiracy in |
| AdministrationDivision of TaxationOne Capitol | | | | Rhode Island.The Rhode Island new hire-reporting |
| HillProvidence, RI 02908-5800(401) 222-3911 Island | | | | agency can be reached at 888-870-6461 or on |
| allows you to use the Federal W4 Form to | | | | the web at Island does not allow compulsory |
| calculate state income tax withholding.Not all | | | | direct deposit Rhode Island requires the following |
| states allow salary reductions made under Section | | | | information on an employee's pay stub:Gross and |
| 125 cafeteria plans or 401(k) to be treated in the | | | | Net Earningsstraight time and overtime payhours |
| same manner as the IRS code allows.In Rhode | | | | worked (nonexempt employees)itemized |
| Island cafeteria plans are not taxable for income | | | | deductions (upon request of employee)Rhode |
| tax calculation; not taxable for unemployment | | | | Island requires that employee be paid weekly; |
| insurance purposes. 401(k) plan deferrals are not | | | | except salaried employees paid at biweekly, |
| taxable for income taxes; not taxable for | | | | semimonthly, monthly, or annual rate. Rhode |
| unemployment purposes.In Rhode Island | | | | Island requires that the lag time between the end |
| supplemental wages are taxed at a 7% flat rate. | | | | of the pay period and the payment of wages to |
| You must file your Rhode Island state W-2s by | | | | the employee not exceed nine days.Rhode Island |
| magnetic media if you are have at least 25 | | | | payroll law requires that involuntarily terminated |
| employees and are required to file your federal | | | | employees must be paid their final pay by next |
| W-2s by magnetic media.The Rhode Island State | | | | regular payday; within 24 hours if employer closes |
| Unemployment Insurance Agency is:Department | | | | down, moves, or merges. Voluntarily terminated |
| of Labor and Training115 Pontiac Ave.Cranston, RI | | | | employees must be paid their final pay by the |
| 02920(401) 243-9137 State of Rhode Island | | | | next regular payday. Deceased employee's wages |
| taxable wage base for unemployment purposes is | | | | of $150 must be paid to the surviving spouse, |
| wages up to $14,000.00. Rhode Island requires | | | | adult children, parents, siblings, or person paying |
| Magnetic media reporting of quarterly wage | | | | funeral expenses (in that order).Escheat laws in |
| reporting if the employer has at least 200 | | | | Rhode Island require that unclaimed wages be paid |
| employees that they are reporting that quarter | | | | over to the state after one year.The employer is |
| and if at least 20 clients.Unemployment records | | | | further required in Rhode Island to keep a record |
| must be retained in Rhode Island for a minimum | | | | of the wages abandoned and turned over to the |
| period of four years.This information generally | | | | state for a period of 7 years.Rhode Island payroll |
| includes: name; social security number; dates of | | | | law mandates no more than $3.86 may be used |
| hire, rehire and termination; wages by period; | | | | as a tip credit.In Rhode Island the payroll laws |
| payroll pay periods and pay dates; date and | | | | covering mandatory rest or meal breaks are only |
| circumstances of termination.The Rhode Island | | | | that all employees must have 20-minute meal |
| State Agency charged with enforcing the state | | | | period after 6 hours, with some exceptions.Rhode |
| wage and hour laws is:Department of Labor and | | | | Island statute requires that wage and hour |
| TrainingDivision of Labor Standards610 Manton | | | | records be kept for a period of not less than |
| Ave.Providence, RI 02909(401) 462-8550 | | | | three years.These records will normally consist of |
| minimum wage in Rhode Island is $6.75 per | | | | at least the information required under FLSA.The |
| hour.The general provision in Rhode Island | | | | Rhode Island agency charged with enforcing Child |
| concerning paying overtime in a non-FLSA | | | | Support Orders and laws is: Department of |
| covered employer is one and one half times | | | | AdministrationDivision of Taxation-Child Support |
| regular rate after 40-hour week. Rhode Island | | | | Enforcement77 Dorance St.Providence, RI |
| State new hire reporting requirements are that | | | | 02903(401) 222-3845 Island has the following |
| every employer must report every new hire and | | | | provisions for child support deductions:When to |
| rehire.The employer must report the federally | | | | start Withholding?1 week after service.When to |
| required elements of:Employee's namehealth | | | | send Payment?Within 7 days of Payday.When to |
| insurancewage withholding addressEmployee's | | | | send Termination Notice?Within 10 days of |
| addressEmployee's social security | | | | termination.Maximum Administrative Fee?$2 per |
| numberEmployer's nameEmployers | | | | payment.Withholding Limits?Federal Rules under |
| addressEmployer's Federal Employer Identification | | | | CCPA.Please note that this article is not updated |
| Number(EIN) This information must be reported | | | | for changes that can and will happen from time to |
| within 14 days of the hiring or rehiring.The | | | | time. |