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Payroll North Dakota, Unique Aspects of North Dakota Payroll Law and Practice

The North Dakota State Agency that oversees701-328-3582  or  on  the  web  at
the collection and reporting of State income
taxes  deducted  from  payroll  checks  is:North Dakota does not allow compulsory direct
deposit
State  Tax  Department
North Dakota requires the following
State  Capitolinformation  on  an  employee's  pay  stub:
600  East  Boulevard  Ave.Gross and Net Earningsstraight time and
overtime payhours workedrequired state and
Bismarck,  ND  58505-0599federal deductionsemployee authorized
deductions
(701)  328-3125
North Dakota requires that employee be paid
North Dakota does not use a state form tono less often than monthly or agreed-on
calculate  state  income  tax  withholding.paydays.
Not all states allow salary reductions madeIn North Dakota there are no statutory
under Section 125 cafeteria plans or 401(k)requirements concerning the lag time between
to be treated in the same manner as the IRSwhen the services are performed and when the
code allows. In North Dakota cafeteria plansemployee  must  be  paid.
are not taxable for income tax calculation;
taxable for unemployment insurance purposes.North Dakota payroll law requires that
401(k) plan deferrals are not taxable forinvoluntarily terminated employees must be
income taxes; taxable for unemploymentpaid their final pay by next regular payday
purposes.or within 15 days, whichever is earlier; or
by certified mail at employee's address.
In North Dakota supplemental wages are taxedVoluntarily terminated employees must be paid
at  a  3.92%  flat  rate.their  final  pay by the next regular payday.
You must file your North Dakota State W-2s byDeceased employee's wages must be paid when
magnetic media if you are required to filenormally due to the surviving spouse or next
your  federal  W-2s  by  magnetic  media.eligible heir (in that order) after affidavit
showing  proof  of  relationship.
The North Dakota State Unemployment Insurance
Agency  is:Escheat laws in North Dakota require that
unclaimed wages be paid over to the state
Job  Service  North  Dakotaafter  two  years.
Job  Insurance  AdministrationThe employer is further required in North
Dakota to keep a record of the wages
1000  E.  Divide  Ave.abandoned and turned over to the state for a
period  of  10  years.
Bismarck,  ND  58501
North Dakota payroll law mandates no more
(701)  328-2843than 33% of minimum wage may be used as a tip
credit.
The State of North Dakota taxable wage base
for unemployment purposes is wages up toIn North Dakota the payroll laws covering
$18,500.00.mandatory rest or meal breaks are only that
all employees must have 30 minutes rest after
North Dakota has optional reporting offive  hours  of  work.
quarterly  wages  on  magnetic  media.
There is no provision in North Dakota law
Unemployment records must be retained inconcerning record retention of wage and hour
North Dakota for a minimum period of fiverecords therefor it is probably wise to
years. This information generally includes:follow  FLSA  guidelines.
name; social security number; dates of hire,
rehire and termination; wages by period;The North Dakota agency charged with
payroll pay periods and pay dates; date andenforcing  Child  Support Orders and laws is:
circumstances  of  termination.
Child  Support  Enforcement  Division
The North Dakota State Agency charged with
enforcing  the  state  wage and hour laws is:Department  of  Human  Services
Department  of  Labor1929  N.  Washington  St.
State  Capitol  Bldg.P.O.  Box  7190
600  East  Blvd.  Ave.,  Dept.  406Bismarck,  ND  58507-7190
Bismarck,  ND  58505-0340(701)  328-3582
(701)  328-2660North Dakota has the following provisions for
child  support  deductions:
The minimum wage in North Dakota is $5.15 per
hour.When to start Withholding? First day after
pay  period.
The general provision in North Dakota
concerning paying overtime in a non-FLSAWhen to send Payment? Within 7 days of
covered employer is one and one half timesPayday.
regular  rate  after  40-hour  week.
When to send Termination Notice? Within 7
North Dakota state new hire reportingdays  of  termination.
requirements are that every employer must
report every new hire and rehire. TheMaximum  Administrative Fee? $3 per month.
employer must report the federally required
elements  of:Withholding Limits? 50% of disposable
earnings.
Employee's  name
Please note that this article is not updated
Employee's  addressfor changes that can and will happen from
time  to  time.
Employee's  social  security  number
Charles J. Read, CPA has been in the payroll,
Employer's  nameaccounting and tax business for 30 years, the
last  fifteen  in  private  practice.
Employers  address
Mr. Read is the author of "How to Start a New
Employer's Federal Employer IdentificationBusiness."
Number (EIN)
To find professional payroll service at a
This information must be reported within 20budget price go to a paperless payroll
days  of  the  hiring  or  rehiring.company.
The information can be sent as a W4 orFor a full service payroll bureau with CPA's
equivalent  by  mail,  fax or electronically.on  staff  visit .
There is a $20.00 penalty for a late reportSee an excerpt of Mr. Read's interviews from
and  $250  for  conspiracy  in  North Dakota.William Shatners "Heartbeat of America"
television show on the web sites linked
The North Dakota new hire-reporting agencyabove.
can be reached at 800-755-8530 or



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